Sales Tax Exemption Policy
Considering the high level of tax payments that Senneca is not able to recoup retroactively on tax exemption certificates that are submitted after an order has been invoiced, we are implementing two new policies as follows.
Customer Set Up Maintenance
The customer will be required to provide tax exemption certificates for each statein which the customer is exempt to Senneca Holdings at the time of customer set up and regularly throughout their active customer status to maintain their sales tax exemption status. Sales tax exemption certificates must be sent to [email protected] to be applied to the account properly.
Misapplied Tax at a Time of Quote or Order Acknowledgement
If the customer believes that their order should be tax exempt and tax has been applied to the quote or order, it is the customer’s responsibility to provide the tax exemption certificates for each state in which the customer is exempt and quote/order reference number by responding to your customer service representative’s email and copying [email protected]. This will reduce the risk that sales taxes will be misapplied.
If sales tax is applied on an invoice because we do not have a sales tax exemption certification, our customer will be required to pay the applied sales tax on that invoice. If the invoice is short paid or not paid, the customer has the potential to be put on hold and/or sent to collections until the sales tax balance is paid.
Material Shortage and Freight Damage Policies
Material Shortage Claims
Senneca Holdings requires notification within 15 days of delivery to claim material shortage. This includes product, components, hardware, and accessories. If we are not notified within 15 days of delivery, invoices are expected to be paid in full and replacements and transportation costs associated with the replacements will be charged.
Freight/Transportation damage is defined in two ways:
•External – Visible as damage to the packaging
•Internal – Packaging is intact, but there is damage to the product inside the packaging
To claim external damage, we must have photos of the damaged packaging and the damaged product. The claim must be reported within 5 days of receipt.
We understand that projects may take time to complete, so the timing to report internal damage will depend on the shipment location of the product.
Warehouse shipments – claims must be filed within 30 days of delivery and assume that the doors have not been shipped again to a job site.
Job site shipments – claims must be filed within 5 days of delivery because of the uncontrolled environment of jobs sites.
This privacy notice discloses the privacy practices for www.doorengineering.com. This privacy notice applies solely to information collected by this web site. It will notify you of the following:
- What personally identifiable information is collected from you through the web site, how it is used and with whom it may be shared.
- What choices are available to you regarding the use of your data.
- The security procedures in place to protect the misuse of your information.
- How you can correct any inaccuracies in the information.
Information Collection, Use, and Sharing
We are the sole owners of the information collected on this site. We only have access to/collect information that you voluntarily give us via email or other direct contact from you. We will not sell or rent this information to anyone.
We will use your information to respond to you, regarding the reason you contacted us. We will not share your information with any third party outside of our organization, other than as necessary to fulfill your request, e.g. to ship an order.
Your Access to and Control Over Information
You may opt out of any future contacts from us at any time. You can do the following at any time by contacting us via the email address or phone number given on our website:
- See what data we have about you, if any.
- Change/correct any data we have about you.
- Have us delete any data we have about you.
- Express any concern you have about our use of your data.
We take precautions to protect your information. When you submit sensitive information via the website, your information is protected both online and offline.
Wherever we collect sensitive information (such as credit card data), that information is encrypted and transmitted to us in a secure way. You can verify this by looking for a closed lock icon at the bottom of your web browser, or looking for "https" at the beginning of the address of the web page.
While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only employees who need the information to perform a specific job (for example, billing or customer service) are granted access to personally identifiable information. The computers/servers in which we store personally identifiable information are kept in a secure environment.